Create Multiple Dependent Drop-Down Lists in Excel (on Every Row)

26 March 2020 Drop Down Lists in Excel (Dependent, Unique Lists and other data validation lists)Show more

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Learn how you can create MULTIPLE dependent data validation lists in Excel on the SAME sheet. In this video I'll show you a solution that requires ONE single formula. This formula also excludes blank cells on the bottom of the data validation list.

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In our example the selection of a division will drive the available choices for an app in an Excel data validation list. We'll use the Excel OFFSET function and the MATCH function for the dependent drop down selection. This way you can have as many categories as you like.

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00:00 Multiple Dependent Drop Down Lists in Microsoft Excel
05:55 Fixed Number of Choices in the Dependent Drop-Down
07:15 Dynamic number of Choices in Drop-Down

The challenge we have is that the number of choices inside the dependent drop down may vary depending on the division. I'll show you 2 solutions for this:

Fixed number of Choices in the dependent drop-down
If you do not mind empty spaces (blank cells) at the bottom of the drop down you can fix the height argument in the OFFSET function to a specific (maximum) number of choices.

Dynamic number of Choices in Drop-Down
If we want to restrict the number of visible cell values inside the dependent drop-down we can expand the formula to get rid of the blank cells on the bottom. This way we can eliminate empty spaces in the drop down selection. We will use another OFFSET formula inside a COUNTA formula to dynamically count the number of available choices.

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LINK to related OFFSET video: https://youtu.be/RPTQjbk2qy4
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Time Stamps:
00:00 Dependent Drop-Down Lists in Excel on EVERY Row
01:20 Creating the First Drop Down
01:58 Creating the Dependent Drop Down List
07:16 Eliminate Empty Rows in Drop Down List
10:21 Copy Down Data Validation

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